FERPA

In This Section

FERPA (Family Educational Rights and Privacy Act) provides for the confidentiality of student records.

What FERPA Means For You 

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children's education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records.  When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student.

Protecting Your Student's Privacy

FERPA protects the privacy of your student's educational records. If your student is over 18, FERPA grants him/her the following rights:

  • With only a few exceptions, your student's educational records are considered confidential and may not be released without their written consent.
  • Faculty or staff members have a responsibility to protect your student's educational records.
  • Faculty or staff members may only access your student's information if they need it to carry out their responsibilities as a university employee.

FERPA Release Form

Should your student wish to grant you access to their records, your student's written consent is required via the completion of the FERPA release form. 

FERPA Release Form

Note: Your student is to complete the form and send it to the Office of the Registrar at the campus they are attending. 

More About FERPA

For more information about FERPA, please contact the Office of Enterprise Risk Management, Ethics, and Compliance at 973-972-8093.

The U.S. Department of Education's websites can also help:

Family Educational Rights and Privacy Act (FERPA)

Family Policy Compliance Office (FPCO)

Still have questions about FERPA?

What FERPA Means For Your Student
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The Family Educational Rights and Privacy Act of 1974, also known as FERPA or the Buckley amendment, is a federal law designed to protect the privacy of your student's educational records. If your student is over 18, or in a postsecondary insitution at any age, FERPA grants them the following rights:

  • The right to inspect and review their educational records
  • The right to seek the amendment of their educational records
  • The right to consent to the disclosure of their educational records, subject to some specific exceptions
  • The right to obtain a copy of their school’s Student Records Policy
  • The right to file a complaint with the FERPA Office in Washington, D.C.
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How does FERPA affect Rutgers University–Newark?
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FERPA applies to all educational agencies or institutions that receive federal funding for any program administered by the Secretary of Education. FERPA also applies to private entities that contract to perform services for Rutgers University–Newark that it would otherwise undertake to perform on its own; in such cases, the private entity must observe the same FERPA protections applicable to Rutgers University–Newark.

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What is an educational record?
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Educational records include any information or data recorded in any medium, including but not limited to, handwriting, print, tapes, film, email, microfilm, and microfiche, which is directly related to a student and maintained by Rutgers–Newark or by a person acting for Rutgers–Newark.

Examples of an educational record include, but are not limited to:

  • Admissions information for students who are accepted and enrolled
  • Biographical information, including date and place of birth, gender, nationality, information about race and ethnicity, and identification photographs
  • Grades, test scores, evaluations, courses taken, academic specialization and activities, and official communications regarding a student's status
  • Course work, including papers, exams, and class schedules, as well as written, email, or recorded communications that are part of the academic process
  • Disciplinary records
  • Students' financial and financial aid records
  • Internship program records
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What is NOT an Educational Record?
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Educational records do not include:

  • Rutgers University law enforcement records
  • Employment records when the employment is not connected to student status (for example, a staff member who happens to be pursuing a degree at the institution, as opposed to a student employed under the work-study program)
  • Medical and mental health records used only for treatment of the student
  • Alumni records which do not relate to or contain information about the person as a student (for example, information collected by the university pertaining to alumni accomplishments)
  • "Sole possession records," which refers to memory aids or reference tools. The term does not refer to records that contain information provided directly by a student or records that are used to make decisions about a student. As such, this is a very limited exception. For example, personal notes from a committee meeting recommending students for a particular program would not be considered sole possession records if they are used to make decisions about the students.
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Key Contacts

Blumenthal Hall309
249 University AvenueNewarkNJ07102

Please include your RUID# and full name in the email.