Spring, Summer & Fall 2023 Deadlines, Details and Uploading COVID 19 Vaccination & Booster Documentation:
Note: Information will be updated regularly on the university's COVID 19 site and myRUN site. Students should be reviewing both pages routinely.
- All Rutgers students (new, returning and re-enrolling) are required under University Policy 10.3.14 to be vaccinated against COVID-19 unless they have received a medical or religious exemption approved in writing by Rutgers’ Waiver Review Committee or are exempt from the Policy for any of the other reasons listed in the Policy.
- Additional information regarding the vaccination requirement can be found on the university’s COVID-19 Vaccine webpage. All students are encouraged to regularly review the information on the university’s COVID-19 Vaccine webpage.
- Per university communication on January 4, 2022, all students are required to be up-to-date with their COVID 19 vaccination(s) and booster series. Students become eligible for a booster five (5) months after the last mRNA vaccine or two (2) months after a J&J vaccine. Once students are eligible for their booster as part the vaccination/booster series, they will have fourteen (14) days to obtain the booster and upload the documentation to the Rutgers Student Immunization portal.
- Students who have recently tested positive may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found here. More information is below.
- Students (new and returning) who are not compliant and up-to-date with the vaccination/booster series and the University Policy 10.3.14 will not be permitted to register for courses in spring, summer and/or fall 2023. Please note it may take up to five (5) days for the registration hold to be removed once the vaccine records are submitted and verified or an exemption request is approved.
- Compliance with the vaccination series will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
- Students, who register for courses for spring and/or summer 2023 when they are up-to-date with the vaccination series, but do not upload proof of booster when eligible will be considered non-compliant with the university policy. Non-compliant students are subject to being removed from all courses ten (10) business days before the beginning of the semester for which they have registered.
- If you have not applied to, been admitted into and enrolled in a fully online degree-granting program you will need to upload the COVID-19 vaccination card to the Rutgers Student Immunization portal (NetID and password are required) or request exemption per the exemption process. At Rutgers University-Newark, a small number of online degree-granting programs exist.
- Students who have chosen to register and/or create a spring and/or summer 2023 class schedule comprised of a collection of online classes must comply with University Policy 10.3.14.
- The completed series of vaccination(s), including booster, are required for students to live in university housing. Students will not be permitted to move into university housing if they do not upload their COVID 19 vaccination/booster card. Students living in housing must receive a booster, when eligible, and are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival. At-home COVID-19 tests may be accessed for free here or at local county sites. If you have questions about housing for spring and/or summer 2023, please email the Office of Housing & Residence Life.
- Who can I speak to at Rutgers Newark about the series of COVID 19 vaccination/booster? Students can email Rutgers University-Newark Student Health Services.
Important Dates & Information at a Glance:
|
Spring 2023 |
Summer Session I & 12 Week Summer Session 2023 |
Summer Session II 2023 | Fall 2023 |
---|---|---|---|---|
Deadlines for Proof of Vaccination/Booster
|
December 1, 2022 or seven (7) days after making the enrollment deposit | May 1, 2023 or seven (7) days after making enrollment deposit | May 1, 2023 or seven (7) days after making the enrollment deposit | June 1, 2023 or seven (7) days after making the enrollment deposit |
Uploading Proof of Vaccination/Booster | Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal |
Time Frame after Uploading Vaccination/Booster
|
May take up to five (5) business days for most, but may be longer if more information must be verified | May take up to five (5) business days for most, but may be longer if more information must be verified | May take up to five (5) business days for most, but may be longer if more information must be verified | May take up to five (5) business days for most, but may be longer if more information must be verified |
Requesting an Exemption
(details on exemptions below)
|
Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal |
Time Frame after Uploading a Request for Exemption
|
May take up 7-10 business days for most, but may be longer if more information is requested by review committee | May take up 7-10 business days for most, but may be longer if more information is requested by review committee | May take up 7-10 business days for most, but may be longer if more information is requested by review committee | May take up 7-10 business days for most, but may be longer if more information is requested by review committee |
Time Frame for Registration Hold to be Removed once Vaccination/booster is Verified OR Exemption Request is Approved | May take up to five (5) days for the registration to hold to be removed | May take up to five (5) days for the registration to hold to be removed | May take up to five (5) days for the registration to hold to be removed | May take up to five (5) days for the registration to hold to be removed |
Online Course(s) vs Online Degree |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement. |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement. |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement. |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement |
Removed from Courses for Being Non-Compliant with University Policy | January 3, 2023 | May 16, 2023 | June 26, 2023 | TBD (check back) |
Important Dates:
- May 1, 2023 for Summer Session I, II & 12 Week Summer Session 2023 Enrollment: Upload your vaccination/booster card or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after December 1, 2022 will have seven (7) days to complete the process.
- June 1, 2023 for Fall 2023 Enrollment: Upload your vaccination/booster card or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after June 1, 2023 will have seven (7) days to complete the process.
How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (new students):
- New first-year and transfer undergradaute students must be up-to-date with the COVID 19 Immunization policy before signing up for placement testing/orientation/registration; new students should review information on the myEnrollment widget in the Rutgers Portal
- Click on the Rutgers Student Immunization portal
- NetID and password are required to enter the site.
- Follow steps 1 through 4
- Select your school and enter all of your immunization information along with your COVID-19 vaccine information.
- Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
- Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
- If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
- After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take up to five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.
How to Upload COVID-19 Vaccination Documentation
How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)
How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (continuing students):
- Click on the Rutgers Student Immunization portal
- NetID and password are required to enter the site.
- Select the “upload file” at the top right of the page and upload the scanned image of your COVID 19 card.
- At the bottom of the page, choose from the drop-down “Immunization Record (Additional Uploads)"
- Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
- Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
- If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
- After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.
How to Upload COVID-19 Vaccination Documentation
How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)
Exemptions:
- You may request an exemption from having to submit proof of vaccination for medical or religious reasons only.
- Exemption requests are evaluated on a case-by-case basis. They are NOT automatically granted.
- The exemption request form is available to you by accessing the Rutgers Student Immunization Portal (NetID and password are required).
- Students submitting an exemption request should continue to check the Rutgers Student Immunization Portal for regular updates on the status of the exemption request. All communication related to the exemption request will occur within the immunization portal. Students requesting an exemption are encouraged to check the Rutgers Student Immunization Portal for updates.
- After all documents are uploaded requesting an exemption, the review process will take seven to ten (7-10) business days.
- Students who have received an exemption from vaccination are also excused from the booster requirement.
- Those granted exemptions from COVID-19 immunizations will be directed to the appropriate university department to develop an implementation plan which may include applying for feasible and applicable accommodations.
- Students granted exemptions will not be able to live in on-campus housing during the COVID-19 health emergency.
- I requested a waiver or exemption and haven’t heard back, who can I speak to? You can email the Dean of Students at deanofstudents@newark.rutgers.edu or call 973-353-5063
How to Upload your COVID-19 Vaccine Exemption Request Form
COVID Attestation Application:
- Students who have recently tested positive may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found a here.
- To access the COVID Attestation Application, you will need to use your netID and password.
- Once in the portal, you will need to click on the black box entitled "I with to request a vaccination waiver".
- You will complete the application and submit.
New Jersey Vaccination Sites:
- You can also schedule a COVID 19 vaccination and/or booster appointment in your home town or in and around the City of Newark and Greater Newark.
- Visit the New Jersey vaccine appointment finder as soon as possible to schedule your appointment.
Vaccination sites across the U.S.:
- If you live outside of New Jersey, you can check your state’s information or using this national site to find a vaccine location near you.
International Students:
- For international students outside of the US who cannot receive a US FDA EUA-authorized vaccine and/or booster, and who have been vaccinated in their home country, Rutgers will accept proof of vaccination and/or booster as authorized by the World Health Organization (WHO). The relevant vaccination/booster records must be uploaded to the Rutgers Student Immunization Portal.
- Rutgers will also continue to offer US FDA-approved COVID-19 vaccines/boosters to international students upon arrival at no cost, as previously noted, for those that have not yet been vaccinated and boostered with an US FDA-authorized vaccine. International students (in F-1 and J-1 visa status) may enter the country no more than 30 days prior to the start of the summer and fall 2022 terms. To ensure that students who need to be vaccinated and/or boosted upon arrival are able to do so and to allow for necessary vaccination wait times and quarantine, the university is in the process of developing interim housing space for the summer and fall 2022 semesters.
- International students can keep updated by visiting the COVID Related International Student FAQ page and through the Rutgers Global Alerts. Information for international students is updated regularly.
Who can I contact to see if my COVID vaccination card has been uploaded and verified? You can call the hotline at 848-445-3033 or email covidvax411@rbhs.rutgers.edu
Rutgers COVID-19 immunization policy:
Policy 10.3.14 COVID-19 Immunization Record Requirement for Students
Questions for Rutgers University-Newark students:
Students can email Rutgers University-Newark Student Health Services