COVID 19 Vaccinations & Boosters

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Message from Rutgers University on Monday, September 26, 2022 | Important Updates and Changes to Rutgers' COVID 19 Protocols
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Members of the Rutgers Community: 

As the COVID-19 virus continues to move from pandemic toward endemic, we are eager to return the university to normal operations as much as responsibly possible. In doing so, we continue to take prudent steps to mitigate the effects of this virus so our students can enjoy a vibrant, in-person college experience.  

I am writing to announce that we are making several significant updates to our COVID-19 protocols, effective October 1, 2022. We are making these changes after careful consultation with our own medical experts and in recognition of a stable public health situation on our campuses and across the state. 

Face coverings: Although they will continue to be required in all clinical settings, face coverings will no longer be required in indoor teaching spaces and libraries. Where masks are optional, we encourage all individuals who prefer to wear them to do so, and we fully respect that personal decision. Further, as the pandemic remains fluid, the university is prepared to revisit this change in protocol should future public health conditions warrant. 

Vaccines and boosters: All students and employees are required to be fully vaccinated, obtain a booster when eligible, and upload records to the university vaccine portal. There is no change in this requirement. The university urges all members of its community to obtain vaccination boosters as soon as eligibility permits. See CDC guidance for information. 

Testing for Covered Individuals with waivers: Covered Individuals with medical or religious waivers must continue to test; however, once-weekly testing with self-administered rapid (antigen) tests is now required instead of twice-weekly PCR testing.  Test results must be uploaded here

 

Testing for individuals with waivers: Students and employees with medical or religious waivers who are not Covered Individuals must continue to test once per week, but now through self-administered rapid (antigen) tests instead of PCR testing, and must upload their results here.

 

Test Kits: Rutgers will transition to self-administered rapid (antigen) tests, which will be available through the established test kit vending machines. Individuals with waivers must upload test results by way of an attestation; results must be uploaded here. All students, irrespective of waiver status, may avail themselves of up to two tests per week and upload their results here

 

Events: Events, both indoor and outdoor, will no longer require attendees to show proof of full vaccination or a negative COVID-19 test. 

 

Vaccine requirements for contractors, volunteers, and others: Existing protocols remain in place. Please review the current university policy that addresses vaccination requirements for volunteers, contractors, guest lecturers, camp participants, and others. The FAQs about the policy are also helpful. 

 

COVID-19 Vaccinations: Although our vaccination requirements remain in place, the university will no longer offer COVID-19 vaccinations or boosters on campus, as these are readily available at pharmacies, clinics, and physician offices. Rutgers’ COVID-19 vaccination locations will be closed by September 30.   

 

Flu Vaccinations: While the flu vaccine is only required for Covered Individuals, receiving an annual flu shot continues to be an important part of community health.  Students should contact their local Student Health office for flu vaccine information. Faculty and staff of Rutgers–New Brunswick, Rutgers–Newark, and Rutgers–Camden should visit the Occupational Health Department site for information regarding this year’s university flu shot program. RBHS employees can find flu vaccine information here

 

As we make these changes, please be assured that the university will continue to monitor the data associated with COVID-19 and the guidance of state and federal health agencies. I salute and thank all those at Rutgers who have played a role in keeping our community healthy and safe throughout the past two and a half years. 

 

Best wishes for good health and a successful semester.  

 

Antonio M. Calcado 

Executive Vice President and Chief Operating Officer 

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Message from Rutgers University on Tuesday, August 16, 2022 | Subject: Fall Semester 2022 Health & Well-Being Protocols
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Rutgers Community Members: 

As we return for the fall semester and a full repopulation of our campuses, we continue to monitor the effects of the COVID-19 and the monkeypox viruses. Each is different and unique, but both have tremendous potential to affect the health and well-being of our community. 

With respect to COVID-19, the BA.5 subvariant of Omicron continues to spread throughout our population in New Jersey and across the country. The good news is that the spread does not correlate to hospitalizations, intensive care unit beds, or deaths. In fact, the increased hospitalizations being reported are primarily hospitalizations with COVID-19, rather than hospitalizations for COVID-19. At Rutgers, we attribute that to the communitywide mitigation efforts we put in place over the last two years, including, but not limited to, mandatory vaccination, testing, quarantine, and contact tracing. 

Please review the following information about COVID-19 and monkeypox as you prepare for the new semester. 

COVID-19 Protocols  

It is clear that the COVID-19 virus, in some form, is now a permanent part of our daily lives. As the virus moves from pandemic to endemic, Rutgers continues to maintain its COVID-19 safety protocols on face coverings, vaccines and boosters, testing, and quarantining and isolation. As a reminder, I would direct you to the following protocols in particular: 

Face coverings: Face coverings are required in all indoor teaching spaces, libraries, and clinical settings. Compliance is mandatory. 

Vaccines and boosters: All students and employees are required to be fully vaccinated, obtain a booster when eligible, and upload records to the university vaccine portal. 

Events: All indoor events require attendees to show proof of full vaccination or a COVID-19 negative PCR test taken within 72 hours prior to the event. Face coverings are no longer required at events. There are no restrictions imposed on outdoor events. 

Vaccine requirements for contractors, volunteers, and others: Please review the current university policy that addresses vaccination requirements for volunteers, contractors, guest lecturers, and others. The FAQ about the policy is also helpful. 

Monkeypox 

 The monkeypox virus is a significant new public health concern in the U.S. that should be taken seriously. It is very different from COVID-19. Unlike COVID-19, which is very contagious and is spread primarily via a respiratory route, monkeypox is much less contagious and is typically spread through close skin-to-skin contact with an infected person and not by casual exposure.  

Commercial testing for those presenting symptoms and antiviral treatments are already available. Additionally, there is a safe and effective monkeypox vaccine, which can be given even in the first few days after exposure. However, both antiviral treatments and vaccine are still in short supply. Individuals should contact and consult with their physicians if they suspect that they may have contracted or been exposed to monkeypox. The university does not have access to monkeypox vaccine and will not be offering treatment. 

Further information can be found in Rutgers Biomedical and Health Sciences Chancellor Brian Strom’s Monkeypox Advisory.  

The university will continue to monitor both viruses and will update these important protocols throughout the fall semester. 

Wishing you a very successful and safe semester. 

Antonio M. Calcado 

Executive Vice President and Chief Operating Officer 

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Message from Rutgers University on Friday, June 10, 2022 | Subject: Changes Related to COVID-19 Protocols
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Rutgers Community Members,

Since January 2020, the university has continuously monitored COVID-19 and has adapted its operations to provide a safe workplace as we fulfill our mission of education, research, and service and provide patient care. Rutgers’ initial nationally and locally recognized emergency response was enormously successful and held as the gold standard by many of our peers. 

The virus is moving from pandemic to endemic, and we are moving into a steady state where we coexist with the virus while taking appropriate steps to protect the health and safety of our community. 

The rules, regulations, and policies that helped us address the pandemic have now been updated. Many of our previous protocols have expired while others have been modified to reflect current conditions.

Measures that are currently in place are outlined below. These measures supersede the information that was contained in the Guide to Returning to Rutgers and Navigating Our Classrooms and Student Spaces documents—both of which are no longer operative. 

Please note that guidance for the fall semester will be issued later this summer.

Face Coverings

Face coverings are required in all indoor teaching spaces, libraries, and clinical settings. Compliance is mandatory.

Requirements for Contractors, Volunteers, Guest Lecturers, and Other Affiliates 

Rutgers has developed a new university policy that addresses vaccination requirements for volunteers, contractors, guest lecturers, and others. These changes are effective immediately. Frequently Asked Questions associated with the policy may be found here.

Events

All indoor events require attendees to show proof of vaccination or a COVID-19 negative PCR test taken within 72 hours prior to the event, and attendees must comply with published COVID-19 protocols. No restrictions are placed on outdoor events. Information can be found at https://ipo.rutgers.edu/events.

Vaccines and Boosters

All students and employees are required to be fully vaccinated, obtain a booster when eligible, and upload records to the university vaccine portal. Information can be found at https://coronavirus.rutgers.edu/covid-19-vaccine/.

Testing

Employees who are “Covered Individuals” (defined by University Policy 100.3.1) and who have been granted a medical or religious exemption from vaccination must be tested for COVID-19 twice per week. Employees who are not “Covered Individuals” and who have been granted a medical or religious exemption must be tested one a week. Employees who test through a non-Rutgers provider must upload results to https://rtr.ipo.rutgers.edu/questionnaire/.   Instructions can be found at https://rtr.ipo.rutgers.edu/questionnaire/

All students who have been granted medical or religious exemptions must undergo weekly testing; in addition, clinical students must undergo testing twice per week. Students may obtain testing through Rutgers (see https://coronavirus.rutgers.edu/on-campus-testing/for details).  Students who test through a non-Rutgers provider must upload results to https://rtr.ipo.rutgers.edu/questionnaire/

Students and employees with valid health or religious exemptions must continue to wear a face covering.

Quarantining and Isolation

The Centers for Disease Control offers an interactive Quarantine and Isolation Calculator that provides valuable information and guidance for individuals with COVID-19 and for those who have had close contact with an infected person. The CDC tool provides guidance on face coverings, testing, and isolation. All employees and students with COVID-19 or who have had close contact with a person with COVID-19 should follow the recommendations provided by the Quarantine and Isolation Calculator.

Employees who test positive for COVID-19 (via PCR or antigen test), regardless of whether they have symptoms, should follow the advice provided from the CDC calculator, inform their campus Occupational Health office of positive test results if they are working on campus and have close contacts at work, and follow up with their personal physician/urgent care to obtain return-to-work clearance if they are not significantly improved by day five.  

Employees who are able to work remotely and feel well enough may do so, with supervisor approval, while in isolation. Employees who are unable to work remotely must use sick time or paid time off.

Students who test positive for COVID-19 (via PCR or antigen test), regardless of whether they have symptoms, should follow the advice provided from the CDC calculator, inform their campus Student Health office of positive test results if they live in campus housing, and follow up with their personal physician/urgent care. Students living on campus in university housing are urged to return home for isolation whenever possible.

On-Campus Protocols and Safety Tips

As our COVID-19 protocols continue to evolve, I remind you that using common sense and doing your part in our shared responsibilities continues to be essential. This includes staying home while sick, whether for COVID-19 or not.

Questions

Questions and concerns may be sent to covid19@rutgers.edu

Please stay safe,

Antonio M. Calcado
Executive Vice President & Chief Operating Officer
antonio.calcado@rutgers.edu | 848.445.2474

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Fall 2022, Winter 2023 & Spring 2023 Deadlines, Details and Uploading COVID 19 Vaccination & Booster Documentation:

Note: Information will be updated regularly on the university's COVID 19 site and myRUN site. Students should be reviewing both pages routinely.
  • All Rutgers students (new, returning and re-enrolling) are required under University Policy 10.3.14 to be vaccinated against COVID-19 unless they have received a medical or religious exemption approved in writing by Rutgers’ Waiver Review Committee or are exempt from the Policy for any of the other reasons listed in the Policy. 
  • Additional information regarding the vaccination requirement can be found on the university’s COVID-19 Vaccine webpage. All students are encouraged to regularly review the information on the university’s COVID-19 Vaccine webpage
  • Per university communication on January 4, 2022, all students are required to be up-to-date with their COVID 19 vaccination(s) and booster series. Students become eligible for a booster five (5) months after the last mRNA vaccine or two (2) months after a J&J vaccine. Once students are eligible for their booster as part the vaccination/booster series, they will have fourteen (14) days to obtain the booster and upload the documentation to the Rutgers Student Immunization portal.
  • Students who have recently tested positive may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found here. More information is below.
  • Students (new and returning) who are not compliant and up-to-date with the vaccination/booster series and the University Policy 10.3.14 will not be permitted to register for fall 2022, winter 2023 and/or spring 2023 courses. Please note it may take up to five (5) days for the registration hold to be removed once the vaccine records are submitted and verified or an exemption request is approved.
  • Compliance with the vaccination series will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • Students, who register for courses for fall 2022, winter & spring 2023 when they are up-to-date with the vaccination series, but do not upload proof of booster when eligible will be considered non-compliant with the university policy.  Non-compliant students are subject to being removed from all courses ten (10) business days before the beginning of the semester for which they have registered.
  • If you have not applied to, been admitted into and enrolled in a fully online degree-granting program you will need to upload the COVID-19 vaccination card to the Rutgers Student Immunization portal (NetID and password are required) or request exemption per the exemption process. At Rutgers University-Newark, a small number of online degree-granting programs exist.
  • Students who have chosen to register and/or create a fall 2022, winter 2023 and spring 2023 class schedule comprised of a collection of online classes must comply with University Policy 10.3.14
  • The completed series of vaccination(s), including booster, are required for students to live in university housing. Students will not be permitted to move into university housing if they do not upload their COVID 19 vaccination/booster card. Students living in housing must receive a booster, when eligible, and are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival. At-home COVID-19 tests may be accessed for free here or at local county sites. If you have questions about housing for fall 2022 and/or spring 2023, please email the Office of Housing & Residence Life.
  • Who can I speak to at Rutgers Newark about the series of COVID 19 vaccination/booster? Students can email Rutgers University-Newark Student Health Services.

Important Dates & Information at a Glance:  

 
Fall 2022 Enrollment
Winter 2023 Spring 2023
Deadlines for Proof of Vaccination/Booster 
June 1, 2022 or seven (7) days after making the enrollment deposit
December 1, 2022 or seven (7) days after making the enrollment deposit December 1, 2022 or seven (7) days after making the enrollment deposit
Uploading Proof of Vaccination/Booster  Rutgers Student Immunization portal  Rutgers Student Immunization portal 
Time Frame after Uploading Vaccination/Booster 
May take up to five (5) business days for most, but may be longer if more information must be verified
May take up to five (5) business days for most, but may be longer if more information must be verified May take up to five (5) business days for most, but may be longer if more information must be verified
Requesting an Exemption
(details on exemptions below)
Rutgers Student Immunization portal  Rutgers Student Immunization portal 
Time Frame after Uploading a Request for Exemption
May take up 7-10 business days for most, but may be longer if more information is requested by review committee
May take up 7-10 business days for most, but may be longer if more information is requested by review committee May take up 7-10 business days for most, but may be longer if more information is requested by review committee
Time Frame for Registration Hold to be Removed once Vaccination/booster is Verified OR Exemption Request is Approved May take up to five (5) days for the registration to hold to be removed May take up to five (5) days for the registration to hold to be removed May take up to five (5) days for the registration to hold to be removed
Online Course(s) vs Online Degree

Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. 

Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement.

Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. 

Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement.

Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. 

Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement.

Removed from Courses for Being Non-Compliant with University Policy August 26, 2022 December 13, 2022 January 3, 2023

Important Dates:

  • June 1, 2022 for Fall 2022 Enrollment: Upload your vaccination/booster card  or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after June 1, 2022 will have seven (7) days to complete the process.
  • December 1, 2022 for Winter 2023 Enrollment: Upload your vaccination/booster card  or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after December 1, 2022 will have seven (7) days to complete the process.
  • December 1, 2022 for Spring 2023 Enrollment: Upload your vaccination/booster card  or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after December 1, 2022 will have seven (7) days to complete the process.

How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (new students):

  • New first-year and transfer undergradaute students must be up-to-date with the COVID 19 Immunization policy before signing up for placement testing/orientation/registration; new students should review information on the myEnrollment widget in the Rutgers Portal
  • Click on the Rutgers Student Immunization portal
  • NetID and password are required to enter the site. 
  • Follow steps 1 through 4
  • Select your school and enter all of your immunization information along with your COVID-19 vaccine information. 
  • Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
  • Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
  • After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take up to five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.

How to Upload COVID-19 Vaccination Documentation

How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)

How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (continuing students):

  • Click on the Rutgers Student Immunization portal
  • NetID and password are required to enter the site. 
  • Select the “upload file” at the top right of the page and upload the scanned image of your COVID 19 card.
  • At the bottom of the page, choose from the drop-down “Immunization Record (Additional Uploads)"
  • Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
  • Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
  • After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.

How to Upload COVID-19 Vaccination Documentation

How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)

Exemptions:

  • You may request an exemption from having to submit proof of vaccination for medical or religious reasons only.
  • Exemption requests are evaluated on a case-by-case basis. They are NOT automatically granted.
  • The exemption request form is available to you by accessing the Rutgers Student Immunization Portal (NetID and password are required).
  • Students submitting an exemption request should continue to check the Rutgers Student Immunization Portal for regular updates on the status of the exemption request. All communication related to the exemption request will occur within the immunization portal. Students requesting an exemption are encouraged to check the Rutgers Student Immunization Portal for updates.
  • After all documents are uploaded requesting an exemption, the review process will take seven to ten (7-10) business days.
  • Students who have received an exemption from vaccination are also excused from the booster requirement.
  • Those granted exemptions from COVID-19 immunizations will be directed to the appropriate university department to develop an implementation plan which may include applying for feasible and applicable accommodations.
  • Students granted exemptions will not be able to live in on-campus housing during the COVID-19 health emergency.
  • I requested a waiver or exemption and haven’t heard back, who can I speak to? You can email the Dean of Students at deanofstudents@newark.rutgers.edu or call 973-353-5063 

How to Upload your COVID-19 Vaccine Exemption Request Form

COVID Attestation Application:

  • Students who have recently tested positive may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found a here.
  • To access the COVID Attestation Application, you will need to use your netID and password.
  • Once in the portal, you will need to click on the black box entitled "I with to request a vaccination waiver". 
  • You will complete the application and submit.

Rutgers University Vaccination and Booster Clinics (closing Friday, September 30, 2022):

NJ Vaccination Sites:

Vaccination sites across the U.S.:

  • If you live outside of New Jersey, you can check your state’s information or using this national site to find a vaccine location near you.

International Students:

  • For international students outside of the US who cannot receive a US FDA EUA-authorized vaccine and/or booster, and who have been vaccinated in their home country, Rutgers will accept proof of vaccination and/or booster as authorized by the World Health Organization (WHO).  The relevant vaccination/booster records must be uploaded to the Rutgers Student Immunization Portal.
  • Rutgers will also continue to offer US FDA-approved COVID-19 vaccines/boosters to international students upon arrival at no cost, as previously noted, for those that have not yet been vaccinated and boostered with an US FDA-authorized vaccine. International students (in F-1 and J-1 visa status) may enter the country no more than 30 days prior to the start of the summer and fall 2022 terms. To ensure that students who need to be vaccinated and/or boosted upon arrival are able to do so and to allow for necessary vaccination wait times and quarantine, the university is in the process of developing interim housing space for the summer and fall 2022 semesters.
  • International students can keep updated by visiting the COVID Related International Student FAQ page and through the Rutgers Global Alerts. Information for international students is updated regularly.

Who can I contact to see if my COVID vaccination card has been uploaded and verified? You can call the hotline at 848-445-3033 or email covidvax411@rbhs.rutgers.edu

myRutgers Portal Language on Updated COVID 19 Policy:

The following message will pop up for all Rutgers students when logging into the myRutgers Portal.

Title: COVID-19 Booster Requirement

Link: https://coronavirus.rutgers.edu/covid-19-vaccine/

Message: 

COVID-19 vaccine boosters are REQUIRED of ALL Rutgers students and employees who are eligible to receive them. Proof of the booster must be uploaded to the appropriate student or employee vaccine portal. Those with a previously approved medical or religious exemption from the vaccine mandate are also exempt from the booster requirement.

Vaccine boosters are available at all three Rutgers campuses, schedule your appointment via the Rutgers COVID-19 Vaccination webpage.

Those who have recently tested positive for COVID-19 may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found on the Return to Rutgers vaccine portal.

Rutgers COVID-19 immunization policy:

Policy 10.3.14 COVID-19 Immunization Record Requirement for Students

Questions for Rutgers University-Newark students:

Students can email Rutgers University-Newark Student Health Services