Summer & Fall 2023 Deadlines, Details and Uploading COVID 19 Vaccination Documentation:
Note: Information will be updated regularly on the university's COVID 19 site and myRUN site. Students should be reviewing both pages routinely.
- Prior to your enrollment, you must meet the health and immunization requirements mandated by New Jersey State law and university policies. The requirements are designed to protect your health, and the health of others including fellow students, staff, and clinical patients.
- All Rutgers students (new, returning and re-enrolling) are required under University Policy 10.3.14 to be vaccinated against COVID-19 unless they have received a medical or religious exemption approved in writing by Rutgers’ Waiver Review Committee or are exempt from the Policy for any of the other reasons listed in the Policy. Clinical students must also submit documentation of booster dose, when eligible.
- Additional information regarding the vaccination requirement can be found on the university’s COVID-19 Vaccine webpage. All students are encouraged to regularly review the information on the university’s COVID-19 Vaccine webpage.
- All students - including new, returning, transfer, and visiting students - are required to have received the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR have an approved medical or religious exemption. If you are a student enrolled in a clinical discipline, you will also need the appropriate booster when eligible. Students must upload documentation related to the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR the approved medical or religious exemption to the Rutgers Student Immunization portal.
- Students (new and returning) who are not compliant and up-to-date with the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR have an approved medical or religious exemption per University Policy 10.3.14 will not be permitted to register for courses in summer and/or fall 2023. Please note it may take up to five (5) days for the registration hold to be removed once the vaccine records is verified or an exemption request is approved. Rutgers health professionals are working hard to review an unprecedented number of vaccination records as quickly as possible and we appreciate your patience while we work through the uploads.
- Compliance with the the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR approved medical or religious exemption will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select "Immunizations" from the menu, then select "Print". The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section, check the box to mark complete.
- Non-compliant students with University Policy 10.3.14 are subject to being removed from all courses ten (10) business days before the beginning of the semester for which they have registered.
- If you have not applied to, been admitted into and enrolled in a fully online degree-granting program you will need to upload the appropriate documentation with proof of the the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR an approved medical or religious exemption into the Rutgers Student Immunization portal (NetID and password are required). At Rutgers University-Newark, there are a small number of online degree-granting programs.
- Students who have chosen to register and/or create summer/fall 2023 class schedule comprised of a collection of online classes must comply with University Policy 10.3.14 and upload documentation of the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR approved medical or religious exemption into the Rutgers Student Immunization portal.
- For summer 2023 housing, the completed the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) is required for students to live in university housing. Students will not be permitted to move into university housing if they do not upload the primary the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose). Students are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival.
- For fall 2023 housing, the completed the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR have an approved medical or religious exemption to live in university housing. Students are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival.
- At-home COVID-19 tests may be accessed for free here or at local county sites. If you have questions about housing for spring and/or summer 2023, please email the Office of Housing & Residence Life.
Who can I speak to at Rutgers Newark about the primary series of COVID 19 vaccinations? Students can email Rutgers University-Newark Student Health Services.
Important Dates & Information at a Glance:
|
Summer Session I & 12 Week Summer Session 2023 |
Summer Session II 2023 | Fall 2023 |
---|---|---|---|
Deadlines for Proof of Vaccination
|
May 1, 2023 or seven (7) days after making enrollment deposit | May 1, 2023 or seven (7) days after making the enrollment deposit | June 1, 2023 or seven (7) days after making the enrollment deposit |
Uploading Proof of Vaccination | Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal |
Time Frame after Uploading Vaccination
|
May take up to five (5) business days for most, but may be longer if more information must be verified | May take up to five (5) business days for most, but may be longer if more information must be verified | May take up to five (5) business days for most, but may be longer if more information must be verified |
Requesting an Exemption
(details on exemptions below)
|
Rutgers Student Immunization portal | Rutgers Student Immunization portal | Rutgers Student Immunization portal |
Time Frame after Uploading a Request for Exemption
|
May take up 7-10 business days for most, but may be longer if more information is requested by review committee | May take up 7-10 business days for most, but may be longer if more information is requested by review committee | May take up 7-10 business days for most, but may be longer if more information is requested by review committee |
Time Frame for Registration Hold to be Removed once Vaccination/booster is Verified OR Exemption Request is Approved | May take up to five (5) days for the registration to hold to be removed | May take up to five (5) days for the registration to hold to be removed | May take up to five (5) days for the registration to hold to be removed |
Online Course(s) vs Online Degree |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from primary vaccination series (two doses) OR the bivarient (one dose). Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, and must upload proof of the COVID 19 vaccination primary series (two doses) OR the bivarient (one dose) OR approved exemption. |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from primary vaccination series (two doses) OR the bivarient (one dose). Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, and must upload proof of the COVID 19 vaccination primary series (two doses) OR the bivarient (one dose) OR approved exemption. |
Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from primary vaccination series (two doses) OR the bivarient (one dose). Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, and must upload proof of the COVID 19 vaccination primary series (two doses) OR the bivarient (one dose) OR approved exemption. |
Removed from Courses for Being Non-Compliant with University Policy | May 16, 2023 | June 26, 2023 | TBD (check back) |
Important Dates:
- May 1, 2023 for Summer Session I, II & 12 Week Summer Session 2023 Enrollment: Upload your vaccination card with proof of the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR an approved medical or religious exemption into the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after May 1, 2023 will have seven (7) days to complete the process.
- June 1, 2023 for Fall 2023 Enrollment: Upload your vaccination card with proof of the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR an approved medical or religious exemption into the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after May 1, 2023 will have seven (7) days to complete the process.
How to Upload COVID 19 Vaccination Card and Immunization Documents:
- All students - including new, returning, transfer, and visiting students - are required to have received the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR have an approved medical or religious exemption. If you are a student enrolled in a clinical discipline, you will also need the appropriate booster when eligible. Students must upload documentation related to the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) OR the approved medical or religious exemption to the Rutgers Student Immunization portal.
- Click on the Rutgers Student Immunization portal
- NetID and password are required to enter the site.
- Follow steps 1 through 4
- Select your school and enter all of your immunization information related to upload your vaccination card with proof of the the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose). Rutgers Student Immunization Portal. .
- Beyond uploading the card with proof for the proof of the the COVID 19 primary vaccination series (two doses) OR the bivarient (one dose) to the Rutgers Student Immunization Portal, you will need to enter the dates you received the vaccination(s) into the online form. If the date fields on the online form are left blank, the verification process will be delayed.
- Compliance with the primary COVID 19 vaccination series will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select "Immunizations" from the menu, then select "Print". The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section, check the box to mark complete.
- If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
- After student uploads proof primary vaccination series (two doses) or the bivarient (one dose) to the Rutgers Student Immunization portal, it may take up to five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.
How to Upload COVID-19 Vaccination Documentation
How to Upload Proof of 2nd Vaccination Dose (Please make sure to complete Step #10)
Exemptions:
- You may request an exemption from having to submit proof of vaccination for medical or religious reasons only.
- Exemption requests are evaluated on a case-by-case basis. They are NOT automatically granted.
- The exemption request form is available to you by accessing the Rutgers Student Immunization Portal (NetID and password are required).
- Students submitting an exemption request should continue to check the Rutgers Student Immunization Portal for regular updates on the status of the exemption request. All communication related to the exemption request will occur within the immunization portal. Students requesting an exemption are encouraged to check the Rutgers Student Immunization Portal for updates.
- After all documents are uploaded requesting an exemption, the review process will take seven to ten (7-10) business days.
- Those granted exemptions from COVID-19 vaccinations will be directed to the appropriate university department to develop an implementation plan which may include applying for feasible and applicable accommodations.
- Students granted medical and religious exemptions will be able to live in on-campus housing beginning fall 2023.
- I requested a waiver or exemption and haven’t heard back, who can I speak to? You can email the Dean of Students at deanofstudents@newark.rutgers.edu or call 973-353-5063
How to Upload your COVID-19 Vaccine Exemption Request Form
New Jersey Vaccination Sites:
- You can also schedule a COVID 19 vaccination appointment in your home town or in and around the City of Newark and Greater Newark.
- Visit the New Jersey vaccine appointment finder as soon as possible to schedule your appointment.
Vaccination sites across the U.S.:
- If you live outside of New Jersey, you can check your state’s information or using this national site to find a vaccine location near you.
International Students:
- For international students outside of the US who cannot receive a US FDA EUA-authorized primary series of the COVID vaccination, and who have been vaccinated in their home country, Rutgers will accept proof of vaccination and as authorized by the World Health Organization (WHO). The relevant vaccination records must be uploaded to the Rutgers Student Immunization Portal.
- International students can keep updated by visiting the COVID Related International Student FAQ page and through the Rutgers Global Alerts. Information for international students is updated regularly.
Who can I contact to see if my COVID vaccination card has been uploaded and verified? You can call the hotline at 848-445-3033 or email covidvax411@rbhs.rutgers.edu
Rutgers COVID-19 immunization policy:
Policy 10.3.14 COVID-19 Immunization Record Requirement for Students
Questions for Rutgers University-Newark students:
Students can email Rutgers University-Newark Student Health Services