COVID 19 Vaccinations & Boosters

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Message from Rutgers University on Friday, June 10, 2022 | Subject: Changes Related to COVID-19 Protocols
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Rutgers Community Members,

Since January 2020, the university has continuously monitored COVID-19 and has adapted its operations to provide a safe workplace as we fulfill our mission of education, research, and service and provide patient care. Rutgers’ initial nationally and locally recognized emergency response was enormously successful and held as the gold standard by many of our peers. 

The virus is moving from pandemic to endemic, and we are moving into a steady state where we coexist with the virus while taking appropriate steps to protect the health and safety of our community. 

The rules, regulations, and policies that helped us address the pandemic have now been updated. Many of our previous protocols have expired while others have been modified to reflect current conditions.

Measures that are currently in place are outlined below. These measures supersede the information that was contained in the Guide to Returning to Rutgers and Navigating Our Classrooms and Student Spaces documents—both of which are no longer operative. 

Please note that guidance for the fall semester will be issued later this summer.

Face Coverings

Face coverings are required in all indoor teaching spaces, libraries, and clinical settings. Compliance is mandatory.

Requirements for Contractors, Volunteers, Guest Lecturers, and Other Affiliates 

Rutgers has developed a new university policy that addresses vaccination requirements for volunteers, contractors, guest lecturers, and others. These changes are effective immediately. Frequently Asked Questions associated with the policy may be found here.

Events

All indoor events require attendees to show proof of vaccination or a COVID-19 negative PCR test taken within 72 hours prior to the event, and attendees must comply with published COVID-19 protocols. No restrictions are placed on outdoor events. Information can be found at https://ipo.rutgers.edu/events.

Vaccines and Boosters

All students and employees are required to be fully vaccinated, obtain a booster when eligible, and upload records to the university vaccine portal. Information can be found at https://coronavirus.rutgers.edu/covid-19-vaccine/.

Testing

Employees who are “Covered Individuals” (defined by University Policy 100.3.1) and who have been granted a medical or religious exemption from vaccination must be tested for COVID-19 twice per week. Employees who are not “Covered Individuals” and who have been granted a medical or religious exemption must be tested one a week. Employees who test through a non-Rutgers provider must upload results to https://rtr.ipo.rutgers.edu/questionnaire/.   Instructions can be found at https://rtr.ipo.rutgers.edu/questionnaire/

All students who have been granted medical or religious exemptions must undergo weekly testing; in addition, clinical students must undergo testing twice per week. Students may obtain testing through Rutgers (see https://coronavirus.rutgers.edu/on-campus-testing/for details).  Students who test through a non-Rutgers provider must upload results to https://rtr.ipo.rutgers.edu/questionnaire/

Students and employees with valid health or religious exemptions must continue to wear a face covering.

Quarantining and Isolation

The Centers for Disease Control offers an interactive Quarantine and Isolation Calculator that provides valuable information and guidance for individuals with COVID-19 and for those who have had close contact with an infected person. The CDC tool provides guidance on face coverings, testing, and isolation. All employees and students with COVID-19 or who have had close contact with a person with COVID-19 should follow the recommendations provided by the Quarantine and Isolation Calculator.

Employees who test positive for COVID-19 (via PCR or antigen test), regardless of whether they have symptoms, should follow the advice provided from the CDC calculator, inform their campus Occupational Health office of positive test results if they are working on campus and have close contacts at work, and follow up with their personal physician/urgent care to obtain return-to-work clearance if they are not significantly improved by day five.  

Employees who are able to work remotely and feel well enough may do so, with supervisor approval, while in isolation. Employees who are unable to work remotely must use sick time or paid time off.

Students who test positive for COVID-19 (via PCR or antigen test), regardless of whether they have symptoms, should follow the advice provided from the CDC calculator, inform their campus Student Health office of positive test results if they live in campus housing, and follow up with their personal physician/urgent care. Students living on campus in university housing are urged to return home for isolation whenever possible.

On-Campus Protocols and Safety Tips

As our COVID-19 protocols continue to evolve, I remind you that using common sense and doing your part in our shared responsibilities continues to be essential. This includes staying home while sick, whether for COVID-19 or not.

Questions

Questions and concerns may be sent to covid19@rutgers.edu

Please stay safe,

Antonio M. Calcado
Executive Vice President & Chief Operating Officer
antonio.calcado@rutgers.edu | 848.445.2474

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Message from Rutgers University on Tuesday, January 4, 2022 | Subject: Significant Changes Related to COVID-19
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Rutgers Community Members,

I am writing to you today to inform you of important changes to how we will start the new semester, including the temporary use of remote instruction where possible, critical new vaccine requirements, and other important updates to our operating status. These important changes will affect you and every member of the university community.

It is essential that every member of the Rutgers community be familiar with this information.  

The data and the science surrounding the surge in COVID-19 cases, and the dramatic spread of the Omicron variant, require that we adapt to the evolving situation without sacrificing our goal of returning to a campus experience that is robust, rewarding, and safe. To do so, we are implementing appropriate contingency plans that rely on today’s best available information and expertise so that we may continue to manage the impact of this virus at the university.

Rutgers Remains Open; Return to the Office Is Now January 31, 2022

The university, all clinics, libraries, and research operations continue to remain open. However, the previously announced pause of the in-person return to campus for employees has been extended through Sunday, January 30, 2022. Vice presidents, deans, and directors are asked to assess their operations and to encourage all employees who can telecommute to please do so in accordance with the clarification of the Telecommuting Policy relaxation described in Senior Vice President for Human Resources Vivian Fernández’s December 3, 2021, email. In-person schedules for employees are expected to resume on Monday, January 31, 2022. 

Employees typically deemed essential should continue to report as currently scheduled unless notified otherwise by their supervisors.

Employee Vaccination and Booster Requirement

The university continues to require all employees to be vaccinated or have an approved medical or religious exemption. These complete records must be uploaded to the Rutgers Vaccination Portal by January 4, 2022. 

In addition, all employees, except those with previously approved medical or religious exemptions, will be required to receive a vaccine booster and upload proof of same. A follow-up email on this topic will be sent later this week to all employees. More information on scheduling a vaccine booster is available here.

Student Vaccine Booster Requirement

We are now requiring that all vaccinated students obtain a booster vaccination as soon as eligible. Eligibility for a booster is defined as six months after the last mRNA vaccine or two months after a J&J vaccine. Those students who are now eligible must obtain a vaccine booster by January 31, 2022, and proof of the booster must be uploaded to the vaccine portal by that date. Students residing on campus are strongly encouraged to upload their status by January 15, 2022. More information on scheduling a booster at the university can be found here. Students with approved medical or religious exemptions are excused from the booster requirement.

Spring Semester

Where possible, in-person classes will temporarily convert to remote classes through Sunday, January 30, 2022. In-person classes and associated services will resume on Monday, January 31, 2022. Deans and chairs will work with their respective chancellor offices to assure an orderly transition and communicate their plans directly with students.

Return to Housing

The return to housing has been moved from January 16 and 17 to January 29 and 30. Please note that students will not have access to residence halls until January 29, 2022. This schedule modification does not apply to full-year, RBHS, and international student contracts, which will remain in place and unchanged. Students with extenuating circumstances should reach out to their respective campus Residence Life office for potential accommodations. Information on any financial credits or offsets will be forthcoming. Students returning to housing must have received a booster, when eligible, and are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival. At-home COVID-19 tests may be accessed for free here or at local county sites here.

Dining

Dining facilities will remain open for to-go service only. Normal operating service will commence on Monday, January 31, 2022.

Student Quarantine and Isolation

Students in on-campus housing who test positive or have a confirmed exposure are strongly encouraged and—if the university deems it necessary—may be required to quarantine or isolate at home during a quarantine period.  

Employee Quarantine and Isolation

In accordance with the revised CDC guidelines, employees diagnosed with COVID-19 should isolate for five days. Asymptomatic employees or employees whose symptoms are resolving, may return to work, fully masked, following the isolation period.

The CDC recommends that employees with a suspected close contact or exposure who are more than six months from their second mRNA dose (or more than two months after the J&J vaccine) and are not yet boosted should quarantine for five days followed by continued face covering. Individuals who have received their booster shots do not need to quarantine following an exposure. 

These guidelines are subject to change based on CDC and NJDOH guidelines.

Events

We currently anticipate that in-person events will resume on Monday, January 31, 2022.  At that time, all event attendees will be required to show proof of full vaccination (two mRNA doses or the single J&J) or a COVID-19 negative PCR test taken within 72 hours of the event and must remain compliant with the published COVID-19 protocols.

Athletic Events

Proof of full vaccination (two mRNA doses or the single J&J) or a COVID-19 negative PCR test within 72 hours is required by all those attending athletics events. Face coverings are required at all times and concession sales are now limited to water and soft drinks only.

Testing

Employees and students who are residents of the State of New Jersey can receive free at-home testing through the state. Information is available at https://learn.vaulthealth.com/nj/ or by checking with their local county public health offices regarding available free testing sites. Similar programs are available to employees who reside in states other than New Jersey. Please check with your state and/or local health agencies for further information.

Beginning immediately, employees whose presence on campus is required may access free weekly testing at the university through January 31, 2022. Information is available here.

On-Campus Protocols and Safety Tips

Established procedures for on-campus activities will continue.

  • Libraries and computer labs will remain open to RUID card holders. The libraries will provide contactless and remote services until January 31, 2022. Hours of operation, determined at the campus level, may vary.
  • Recreation, student, and campus centers are limited to persons with RUID cards. 
  • Use of face coverings while in indoor settings is mandatory, unless seated alone in an enclosed office or at a designated work station. 
  • Self-screening using the My Campus Pass is still required. 
  • Using common sense and doing your part of our shared responsibilities continues to be important.

Information regarding university protocols and other essential information can be found in the Guide to Returning to Rutgers.

The health and safety of our community remains our top priority. Protocols will change as we consult with public health agencies and assess data, including the number of positive cases in New Jersey, COVID-19 hospitalizations, state and regional hospital capacity, and the severity of the dominant variant. Please continue to look for updates at https://coronavirus.rutgers.edu.

Wishing you a very happy and healthy new year and asking you to please remain vigilant and safe.

Antonio M. Calcado
Executive Vice President & Chief Operating Officer
antonio.calcado@rutgers.edu | 848.445.2474

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Summer & Fall 2022 Deadlines, Details and Uploading COVID 19 Vaccination & Booster Documentation:

Note: Information will be updated regularly on the university's COVID 19 site and myRUN site. Students should be reviewing both pages routinely.
  • All Rutgers students (new, returning and re-enrolling) are required under University Policy 10.3.14 to be vaccinated against COVID-19 unless they have received a medical or religious exemption approved in writing by Rutgers’ Waiver Review Committee or are exempt from the Policy for any of the other reasons listed in the Policy. 
  • Additional information regarding the vaccination requirement can be found on the university’s COVID-19 Vaccine webpage. All students are encouraged to regularly review the information on the university’s COVID-19 Vaccine webpage
  • Per university communication on January 4, 2022, all students are required to be up-to-date with their COVID 19 vaccination(s) and booster series. Students become eligible for a booster five (5) months after the last mRNA vaccine or two (2) months after a J&J vaccine. Once students are eligible for their booster as part the vaccination/booster series, they will have fourteen (14) days to obtain the booster and upload the documentation to the Rutgers Student Immunization portal.
  • Students who have recently tested positive may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found here
  • Students (new and returning) who are not compliant and up-to-date with the vaccination/booster series and the University Policy 10.3.14 will not be permitted to register for summer and/or fall 2022 courses. Please note it may take up to five (5) days for the registration hold to be removed once the vaccine records are submitted and verified or an exemption request is approved.
  • Compliance with the vaccination series will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • Students, who register for courses for summer and fall 2022 when they are up-to-date with the vaccination series, but do not upload proof of booster when eligible will be considered non-compliant with the university policy.  Non-compliant students are subject to being removed from all courses ten (10) business days before the beginning of the semester for which they have registered.
  • If you have not applied to, been admitted into and enrolled in a fully online degree-granting program you will need to upload the COVID-19 vaccination card to the Rutgers Student Immunization portal (NetID and password are required) or request exemption per the exemption process. At Rutgers University-Newark for summer and fall 2022, a small number of online degree-granting programs exist.
  • Students who have chosen to register and/or create a summer and fall 2022 class schedule comprised of a collection of online classes must comply with University Policy 10.3.14
  • The completed series of vaccination(s), including booster, are required for students to live in university housing. Students will not be permitted to move into university housing if they do not upload their COVID 19 vaccination/booster card. Students living in housing must receive a booster, when eligible, and are strongly encouraged to take a COVID-19 test within 72 hours prior to their arrival. At-home COVID-19 tests may be accessed for free here or at local county sites. If you have questions about housing for summer and fall 2022, please email the Office of Housing & Residence Life.
  • Who can I speak to at Rutgers Newark about the series of COVID 19 vaccination/booster? Students can email Rutgers University-Newark Student Health Services.

Important Dates & Information at a Glance:  

 
Summer 2022 Enrollment
Fall 2022 Enrollment
Deadlines for Proof of Vaccination/Booster 
April 1, 2022 or seven (7) days after accepting admission to the university
June 1, 2022 or seven (7) days after making the enrollment deposit
Uploading Proof of Vaccination/Booster 
Time Frame after Uploading Vaccination/Booster 
May take up to five (5) business days for most, but may be longer if more information must be verified
May take up to five (5) business days for most, but may be longer if more information must be verified
Requesting an Exemption
(details on exemptions below)
Time Frame after Uploading a Request for Exemption
May take up 7-10 business days for most, but may be longer if more information is requested by review committee
May take up 7-10 business days for most, but may be longer if more information is requested by review committee
Time Frame for Registration Hold to be Removed once Vaccination/booster is Verified OR Exemption Request is Approved May take up to five (5) days for the registration to hold to be removed May take up to five (5) days for the registration to hold to be removed
Online Course(s) vs Online Degree

Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. 

Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement.

Students admitted & matriculated into an online degree-granting program, per the university policy, are exempt from vaccination/booster requirement. 

Students who create a schedule of online courses and are NOT admitted & matriculated into an online degree-granting program are NOT exempt, per the university policy, from the vaccination/booster or exemption requirement.

Important Dates:

  • April 1, 2022 for Summer 2022 Enrollment: Upload your vaccination/booster card  or your exemption request to the Rutgers Student Immunization Portal. Students admitted for Summer 2022 after April 1, 2022 will have seven (7) days to complete the process.
  • June 1, 2022 for Fall 2022 Enrollment: Upload your vaccination/booster card  or your exemption request to the Rutgers Student Immunization Portal. Students admitted and making an enrollment deposit after June 1, 2022 will have seven (7) days to complete the process.

How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (new students):

  • New first-year and transfer undergradaute students must be up-to-date with the COVID 19 Immunization policy before signing up for placement testing/orientation/registration; new students should review information on the myEnrollment widget in the Rutgers Portal
  • Click on the Rutgers Student Immunization portal
  • NetID and password are required to enter the site. 
  • Follow steps 1 through 4
  • Select your school and enter all of your immunization information along with your COVID-19 vaccine information. 
  • Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
  • Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
  • After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take up to five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.

How to Upload COVID-19 Vaccination Documentation

How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)

How to Upload COVID 19 Vaccination/Booster Card and Immunization Documents (continuing students):

  • Click on the Rutgers Student Immunization portal
  • NetID and password are required to enter the site. 
  • Select the “upload file” at the top right of the page and upload the scanned image of your COVID 19 card.
  • At the bottom of the page, choose from the drop-down “Immunization Record (Additional Uploads)"
  • Beyond uploading the vaccination card, you will need to enter the dates you received the vaccinations/booster in the online form. Not completing the form with the dates may delay the reivew and verification.
  • Compliance with the vaccination serioes will not show on the myRutgers dashboard. Please look for your overall status in the Rutgers Student Immunization portal, select Immunizations from the menu, then select Print. The displayed immunization record will display your status, as well as any missing requirements necessary for compliance. When done with this section check the box to mark complete.
  • If you have issues gaining access to this site, please e-mail Rutgers University-Newark Student Health Services.
  • After student uploads proof of vaccination to the Rutgers Student Immunization portal, it may take five (5) business days. All uploads of COVID 19 vaccination cards will need to be verified before students have access to register.

How to Upload COVID-19 Vaccination Documentation

How to Upload Proof of 2nd Vaccine Dose & Booster (Please make sure to complete Step #10)

Exemptions:

  • You may request an exemption from having to submit proof of vaccination for medical or religious reasons only.
  • Exemption requests are evaluated on a case-by-case basis. They are NOT automatically granted.
  • The exemption request form is available to you by accessing the Rutgers Student Immunization Portal (NetID and password are required).
  • Students submitting an exemption request should continue to check the Rutgers Student Immunization Portal for regular updates on the status of the exemption request. All communication related to the exemption request will occur within the immunization portal. Students requesting an exemption are encouraged to check the Rutgers Student Immunization Portal for updates.
  • After all documents are uploaded requesting an exemption, the review process will take seven to ten (7-10) business days.
  • Students who have received an exemption from vaccination are also excused from the booster requirement.
  • Those granted exemptions from COVID-19 immunizations will be directed to the appropriate university department to develop an implementation plan which may include applying for feasible and applicable accommodations.
  • Students granted exemptions will not be able to live in on-campus housing during the COVID-19 health emergency.
  • I requested a waiver or exemption and haven’t heard back, who can I speak to? You can email the Dean of Students at deanofstudents@newark.rutgers.edu or call 973-353-5063 

How to Upload your COVID-19 Vaccine Exemption Request Form

Rutgers University Vaccination and Booster Clinics:

NJ Vaccination Sites:

Vaccination sites across the U.S.:

  • If you live outside of New Jersey, you can check your state’s information or using this national site to find a vaccine location near you.

International Students:

  • For international students outside of the US who cannot receive a US FDA EUA-authorized vaccine and/or booster, and who have been vaccinated in their home country, Rutgers will accept proof of vaccination and/or booster as authorized by the World Health Organization (WHO).  The relevant vaccination/booster records must be uploaded to the Rutgers Student Immunization Portal.
  • Rutgers will also continue to offer US FDA-approved COVID-19 vaccines/boosters to international students upon arrival at no cost, as previously noted, for those that have not yet been vaccinated and boostered with an US FDA-authorized vaccine. International students (in F-1 and J-1 visa status) may enter the country no more than 30 days prior to the start of the summer and fall 2022 terms. To ensure that students who need to be vaccinated and/or boosted upon arrival are able to do so and to allow for necessary vaccination wait times and quarantine, the university is in the process of developing interim housing space for the summer and fall 2022 semesters.
  • International students can keep updated by visiting the COVID Related International Student FAQ page and through the Rutgers Global Alerts. Information for international students is updated regularly.

Who can I contact to see if my COVID vaccination card has been uploaded and verified? You can call the hotline at 848-445-3033 or email covidvax411@rbhs.rutgers.edu

myRutgers Portal Language on Updated COVID 19 Policy:

The following message will pop up for all Rutgers students when logging into the myRutgers Portal.

Title: COVID-19 Booster Requirement

Link: https://coronavirus.rutgers.edu/covid-19-vaccine/

Message: 

COVID-19 vaccine boosters are REQUIRED of ALL Rutgers students and employees who are eligible to receive them. Proof of the booster must be uploaded to the appropriate student or employee vaccine portal. Those with a previously approved medical or religious exemption from the vaccine mandate are also exempt from the booster requirement.

Vaccine boosters are available at all three Rutgers campuses, schedule your appointment via the Rutgers COVID-19 Vaccination webpage.

Those who have recently tested positive for COVID-19 may extend the booster deadline by 90 days from the date of their positive COVID test. The application process can be found on the Return to Rutgers vaccine portal.

Rutgers COVID-19 immunization policy:

Policy 10.3.14 COVID-19 Immunization Record Requirement for Students

Questions for Rutgers University-Newark students:

Students can email Rutgers University-Newark Student Health Services